NAPPR
  • 05-Sep-2017 to 26-Sep-2017 (MST)
  • Program/Admin
  • ALBUQUERQUE, NM, USA
  • Salary
  • Full Time

Rich Benefit Package


POSITION SUMMARY: 

Protects the assets of NAPPR Inc. by establishing financial policies, procedures, controls, and reporting systems.  Accomplishes the objectives of the Business Office by supervising and coordinating accounting functions and staff and planning, organizing, and directing all accounting functions required to operate and maintain departmental activities and services.  Ensures all accounting functions and programs are maintained in accordance with Generally Accepted Accounting Principles and Grant Accounting Standards and the proper spending of funds to meet audit and financial standards and regulations.All NAPPR employees are expected to demonstrate integrity and focus on NAPPR's mission throughout all aspects of their work.

DUTIES AND RESPONSIBILITIES / ESSENTIAL JOB FUNCTIONS:

  1. Serve as point of contact for NAPPR's financial/fiscal stakeholders, ensuring compliance with all applicable regulations, standards, and policies/procedures.
  2. Work closely with the Department Directors and funders to ensure that each of them receives timely and accurate financial/fiscal reports, information and guidance related to their individual expenses/revenues and planned budgets and to verify costs and revenues.
  3. Oversee and directly implement accounts payable/receivable functions, tasks are completed accurately, timely and in accordance with policies/procedures and that transactions are documented completely to facilitate understanding by auditors, board members and others.
  4. Lead and manage internal systems for billing appropriate funding sources for program services, procuring grant funds in a timely manner and reconciling/tracking receipts of revenues recommending and drafting updated fiscal policies/procedures as needed.
  5. Responsible to generate and present financials monthly, reflective of NAPPR Inc accurate financial position.
  6. Manage procurement processes according to fiscal policies/procedures, funding guidelines/priorities and departmental budgets and needs ensuring that procurements comply with all requirements.
  7. Manage and develop RFPs and contracts for services in collaboration with the Executive Director, Business Manager and Department Directors to ensure that contracts are up-to-date, contain appropriate language prior to execution, and that payments are made to vendors in accordance with NAPPR policies/procedures and contractual obligations.
  8. Prepare, analyze and present financial reports to the Executive Director and/or the Board of Directors on a monthly or as-needed basis.
  9. Provide direct supervision to the accounting clerk including recruitment, hiring, orientation/training, performance management, managing workload to ensure efficient and effective operations and disciplinary action as needed.
  10. Oversee and direct the annual financial audit in collaboration with the Executive Director and in accordance with OMB Circular A-133.
  11. Works closely with Executive Director a to provide day-to-day support on specific projects and tasks assigned.
  12. Provide quality assurance via fiscal monitoring and internal audits.
  13. Ensure that allocations of expenses are completed accurately and in accordance with the cost allocation plan, review the cost allocation plan periodically and update as needed with input, guidance and support from internal stakeholders.
  14. Reviews and approves budget information on new grant/contract proposals and makes recommendations to accept/reject grants/contracts proposals based on adequate indirect cost funding and need.
  15. Maintains grants and contracts awards, amendments, budgets, and submits financial reports to the same

OTHER JOB RESPONSIBILITIES:

  • Other duties as assigned by the Executive Director

SUPERVISORY RESPONSIBILITIES:

  • Directly Supervises Accounting Clerk (s)

POSITION QUALIFICATIONS:

Education Requirements

  • A Bachelor's degree in Accounting, Finance or related field with an emphasis on nonprofit operations and/or management
  • MA/MBA is highly desirable

Experience Requirements

  • At least 3-5 years professional experience managing the finance and administration of a $2 - $5 million organization
  • Experience using financial accounting system software, preferably fund-based systems
  • At least 1 year of supervisory experience is highly desirable
  • Nonprofit, grants and/or project management experience highly desirable
  • Experience with federal grants management and reporting is highly desirable

COMPETENCIES

Core Competencies (Front Line Supervisor, Manager, Coordinator, Developmental Specialist, Health Educator, Exempt Specialist)

  • Functional/Technical Expertise- Knowledgeable, remain current, serve as resource
  • Effective Communication- clear and concise verbal and written communication to convey substance/intent
  • Positive Impact- Make positive impressions & energize those around them
  • Relationship Building initiate contact readily and devote time to maintain

Position-based competencies (Finance Manager)

  • Financial Acumen Interpret and use financial data for business decisions
  • Technology savvy Leverage technology to stay productive and competitive
  • Team player Team-oriented, share resources, assist other areas
  • Self-Objectivity- know strengths/weaknesses and seek feedback
  • High Standards Establish and model standards of exceptional quality and necessary attention to detail

Specialized or unique knowledge, skills or abilitiesnance

  • Ability to self-direct
  • Intermediate to advanced computer skills, including knowledge of or demonstrated ability to learn Access, Word, Excel, Outlook, Power Point, and web applications
  • Attention to detail with ability to accurately handle large volume of administrative work
  • Ability to solve unexpected problems as they arise while considering liability, precedence, financial implications and other possible future impacts on the program, services or organization
  • In-depth knowledge of GAAP, operational, fiscal and budgetary practices as they relate to non-profits
  • Ability to cope with stress and manage multiple priorities

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

  • Typical work environment situations include lifting, bending, twisting, temperature changes, occasionally lifting up to 25 lbs., utilizing office equipment daily.
  • The physical environment requires the employee to work primarily inside, in temperature controlled conditions. Some noise and interruptions are present. May also include employee vehicle and outside locations with dust, wind, temperature changes and precipitation.

Special Working Requirements:

  • A functional automobile at his/her disposal; a valid, non-suspended NM driver's license and a current automobile liability policy with continuous coverage
  • Must pass a pre-employment background check
  • No conviction of DUI or other moving violations in the past 3 years which will prevent insurability under NAPPR's liability coverage
  • May require need for flexible schedules, including occasional evening and weekend work
  • Travel within the state and out-of-state required
NAPPR
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